NOTICE OF SPECIAL GENERAL MEETING
Wett Ones Swimming Club Inc.
Wednesday 19 June 2019
The Royal Hotel
cnr Codrington and Abercrombie Sts Darlington
Acceptance of proxies
Special resolution 1:
That clause 54 of the Wett Ones Swimming Club Inc. constitution be amended to say:
“The fiscal year for the Club shall run from 1 July to 30 June.”
Special resolution 2:
That a constitutional working party be established to review the Wett Ones Swimming Club Inc. constitution.
After swimming on Wednesday 19 June 2019, the club will hold a Special General Meeting to make a small, but important, change to our constitution.
At present, the club’s financial year runs from October to September; within 60 days of the end of our financial year, we are required to present financial statements and conduct an Annual General Meeting (AGM). This means our AGM is generally held in October or November, a particularly busy time for the club.
By amending this one clause, the club can hold an Annual General Meeting in the middle of the year and allow a newly-elected committee more time to plan for events such as our club Christmas and awards function, our own swimming meet and our increasing participation in the Sydney Gay and Lesbian Mardi Gras.
A second resolution proposes the establishment of a constitutional working party – this small group would be charged with reviewing the current constitution to determine its ongoing fitness for purpose and ensure that our rules are up to date and relevant. Should it recommend changes, a further meeting will need to be held to consider members’ views about possible changes.
Changing the constitution is not something which should be done lightly – our current rules, adopted in early 2015, are mostly sound. However, the committee feels that this one small change will assist the club to deliver for members.
Should you wish to discuss the proposed resolutions, please do not hesitate to speak to a member of the Committee.
We have scheduled the meeting to coincide with our usual Wednesday night dinner – we will endeavour to keep the meeting short.
If you are unable to attend the meeting, you are encouraged to submit a proxy form – these are available for download from the Wett Ones website. On the form, you can assign a proxy to another person, or to the Chair of the meeting, and indicate how you wish to vote on both resolutions. Proxies must be submitted by 8:00pm on Tuesday, 18 June 2019 to the Secretary.